Class 27 Notes are in progress and are subject to change

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Discourse

Mail Merge and Databases

Folder - 27 database

Brief introduction to Access (Northwind)

Query Wizard

Merging a Form letter and a Database

Using MS Word, write a letter of introduction using the logo you designed in Class 5 at the top of the page. Ask to make an appointment to meet the person addressed and say why. Create a mail merge for all of the people to whom you're sending your business introduction. For the form letter we will need fields for first name and a personal comment. For envelopes we will need information about name and address.

Create Form Letter

Tutorial:

Envelope

• New => blank document => Create
  Envelope
  
• 
  Envelope Options
  
  You should see an envelope
  
     
• Type the return address and position cursor for inserting mailing address
   
• To get names and addresses
  Open Data Source
  
  
  Browse to contacts.xlsx file
  
  Mail Merge Recipients
  
  
   
• Now insert the merge fields for the address beginning with FirstName
  
  
  
  
  Continue until the address is complete
  
  
   
• View Merged Data
• Adjust formatting
• Save

Create Envelopes by Merging

• Merge to new document
• A new document is created in a new word window
• Save As => envelopes_merged.doc in 27database

You are now ready to print your envelopes.
 

Homework:

Make any changes to your websites. You will present them during the next class.

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